Knowledgebase: Printing
How to securely print a document
Posted by on 11 April 2013 02:51 PM

If you need to print confidential documents to one of the Xerox Printers, please follow the instructions below. This will hold the document at the printer, until you enter the password on the device to release/print the job.

Once you reach the print screen area, usually by going to File > Print, there will be a Printer Properties or Printer Options button or link below the printer (as show below). Select the correct Xerox printer, then click this link.

Below: Printer Properties link in Microsoft Office Applications....

Print Options

Printer Preferences button in most Windows applications...

Printer Preferences (Windows Dialog Box)



This will open the Xerox Printer Properties Window. From the Job Type: menu, select Secure Print...

Secure Print Option


An PIN Entry dialog box will appear. Enter a 4-10 digit PIN code.

PIN Entry

Press OK on the PIN Entry dialog box, then press OK on the Printer Properties form.

Print your document as usual. Be sure to enter your 3-digit accounting code!


At the Printer

After you walk over to the printer, follow these instructions:

  1. Press the Job Status button
  2. Press the Secure Print Jobs menu on the display
  3. Select your username from the list
  4. Enter your PIN number and press Enter
  5. Select Release All

Your document will begin printing immediately after the current job has finished.

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