Knowledgebase: Tech Tips
How do I schedule a Zoom Meeting?
Posted by on 25 August 2015 12:40 PM

There are three ways to schedule a Zoom Meeting:

  1. From the Website
  2. From within Outlook
  3. From the Zoom Desktop Application

To schedule a Meeting from the website:

  1. Go to https://zoom.us/meeting/schedule. Complete the form and click Schedule.
  2. Click the Add to Calendar drop down, and select Outlook Calendar (.ics)
    Add to Calendar > Outlook Calendar
  3. If prompted, choose to open the file with Microsoft Outlook. A new meeting window should appear in Microsoft Outlook with your Zoom meeting information filled in.
  4. If this is a recurring meeting, select the Recurrence button from the ribbon in Outlook and set your preferences
    Recurrence
  5. Click Invite Attendees, and add your participants to the meeting
  6. Click Send to email the invitation to your participants

If your meeting requires more than 50 participants, you must complete the Zoom Large Meeting Reservation Form


To Schedule a Meeting Directly within Outlook

  1. Download and install the Zoom Plug-in for Microsoft Outlook
  2. Click the Schedule a Meeting button and select your meeting preferences
    Outlook Plugin/Schedule a Meeting
  3. Add your participants to the "To..." field
  4. Click Send

If your meeting requires more than 50 participants, you must complete the Zoom Large Meeting Reservation Form


To Schedule a Meeting from the Zoom Desktop Application (Windows)

  1. Download and install the Zoom Client if it is not installed
  2. Launch the application by navigating to Start > Zoom > Start Zoom
  3. Click the Schedule button and select your meeting preferences
    Schedule a meeting from Zoom App
  4. In the Calendar section, select Outlook
  5. Click Schedule. Outlook should open a new event window with the Zoom meeting details filled in.
  6. Add your participants to the To... field
  7. Click Send

If your meeting requires more than 50 participants, you must complete the Zoom Large Meeting Reservation Form


Tips

Your "Personal Meeting ID" can be changed at https://zoom.us/profile. We recommend setting this to your work phone number.

 

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