Knowledgebase: Tech Tips
Accessing Staff Phone Numbers from the Global Address List
Posted by Casey Eyring on 19 September 2012 11:53 AM

 

 

There are 4 convenient ways to access another UNH Employee's phone number from your computer:

  1. Outlook's "Global Address List" (GAL)
  2. Office Communicator
  3. Email Header
  4. UNH Faculty & Staff Directory Website
  5. Miscellaneous Tips

 


 

1. Outlook's "Global Address List" (GAL)

 

1.1) In Outlook, click on the Address Book icon in the Home tab. 

Outlook Address Book

 

1.2) Type the Last Name of the person in the search field.  As you type, the system will begin searching for the person's name, and their address information will be shown below.

GAL

 

1.3) If you need additional information, such as the employee's alternate or cell phone number, double-click on their name, then click on the Phone/Notes tab.

Outlook Contact Card

 

Tip: If you need to send this person an email, you can click on the Actions tab, then click on their email address. You can also right-click on their email address to copy it.

 



 

2. Office Communicator

2.1) In the Office Communicator window, click on the status icon of the user you wish to connect with, and then click their name.  In a few seconds, that user's Outlook Contact Card will appear (shown in step 2).

Office Communicator

 

2.2) An employee's contact card is shown below (Note: If you clicked on Mary Straight's name from Communicator, Mary Straight would be shown here instead of Casey Eyring).

If you need additional phone numbers from this contact, such as alternate number or cell phone, click on the Phone/Notes tab.

Outlook Contact Card

 

Tip: If you need to send this person an email, you can click on the Actions tab, then click on their email address. You can also right-click on their email address to copy it.


 

3. Email Header

3.1) If you viewing an email from someone and you want to see their phone number, double-click on their name.  Their phone number should appear.

Email Header

 

Tip: This will only work for UNH Employees, or for your contacts.  If you add someone outside of UNH (for example, a Verizon Wireless Employee) to your Outlook Contacts, their phone number will appear here as well.  Additionally, you can sync up your Outlook contacts with your Smartphone.

Tip: If you need to view their alternate phone number, click on the Contact Card Contact Card(4-th image from the left), and select Outlook Properties.  Then, click on the Phone/Notes tab to view their alternate phone numbers.

 


 

 

4. UNH Faculty & Staff Directory Website

If you go to unh.edu, and click on the "Directories" link in the menu at the top-right corner of the page, then click on the Faculty, Faculty Emeriti, and Staff link, you can enter the partial name of the person you want to look up.

You may also access the Faculty and Staff directory directly by clicking here.

 

Miscellaneous Notes

If your contact information is incorrect in any of these places (Global Address List, Office Communicator, or the UNH Staff Directory), please submit a ticket.

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